The Condo News print newspaper is published every other Wednesday. It is circulated throughout Palm Beach County, from Delray to North Palm Beach, and from Singer Island, Palm Beach and South Palm Beach to Royal Palm Beach, in Condominium, Cooperative and Home Owner Association Communities. For more information, or to have the Condo News  brought to your community, e-mail us or write to: P.O. Box 109, West Palm Beach, FL 33409. Tel:(561) 471-0329


Condo News Online Special Features Page

Rembaum's

Association

Roundup

By Jeffrey A. Rembaum, Esq.

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2010 Legislative Update

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PART VI: SENATE BILL 1196

(August 25, 2010)

TELECOM CONTRACTS & HOA OFFICIAL RECORD REQUESTS (Revisited)

There is a new term to explain the unintended consequences of recently enacted legislation. From now on, to alert you to these issues, the term "Glitch Alert" will be used. It is often said that the definition of a "political camel" is a horse that went through the political sub-committee process (the humps were caused by the political glitches that arose while traveling from sub-committee to sub-committee…just like our laws).

As a general rule, a condominium association can only assess its owners for those expenses authorized by its governing documents and as allowed by statute. This is due to the fact that a condominium exists by virtue of its enabling legislation (yup, you guessed it Chapter 718, Florida Statutes a/k/a the Condominium Act). Until July 1, 2010, the date when the changes from Senate Bill 1196 went into effect, if a condominium association entered into a bulk contract for internet and other telecom services, the association was required to ensure that the expense was permitted by the declaration of condominium as there was no support for the expense within the Condominium Act. This was disguisable from bulk cable expenses, where the expense is statutorily considered a "common expense" and therefore assessable against the unit owners. Good news, with a stroke of the pen the legislature ensured that internet services are also deemed a "common expense."

For those condo associations that want to bring their building into the 21st century, the Florida legislature has made things a bit easier. The cost of communications services as defined by Chapter 202, Florida Statutes, and which includes information services or internet services obtained pursuant to a bulk contract, are now considered "common expenses" of the condominium association. So, in plain English, this means the board has the power to enter into bulk telecom contracts. Remember, the requirements of bidding the project may remain applicable depending on the association’s budget and cost of the service.

GLITCH ALERT: Does the authority of the board to enter into a bulk telecom contract include the right to materially alter the common elements that is necessary to install the new equipment? Typically, unless the declaration of condominium provides otherwise, it takes a vote of 75% of the unit owners to make material alterations. It would only make sense that the right of the board to execute the bulk telecom contract impliedly includes the right to materially alter the common elements. But on the other hand, it can be argued that had the legislature intended this otherwise logical consequence it would have included it in the legislation. Time will tell….

GLITCH ALERT: Several weeks back we discussed a new requirement to Chapter 720, the Homeowners’ Association Act. This change requires a member requesting to inspect the homeowners’ association’s official records make their request via certified mail, return receipt requested in order to create a rebuttable presumption that if the association does not comply with the request within 10 days, that it willfully did so. If the failure to provide the inspection was willful, the association can easily be subjected to a financial penalty. However, a plain reading of the amended legislation clearly suggests that a member could make the written request to the association without sending it certified, return receipt requested. In that event, the association is still required to make the records available within the statutorily required ten days; however, if the association does not comply, it does not create the presumption that the failure to do so was "willful." The homeowners’ association could still have liability for failing to comply with a written request within 10 days, but it is a tougher burden for the requesting member to prove that the association willfully failed to provide the records. So, for the request to have any real teeth, the request should be delivered by certified mail, return receipt requested.

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PART V: SENATE BILL 1196

(August 11, 2010)

CONDOMINIUM ASSOCIATION LENDER LIABILITY FOR ASSESSMENTS and HOA AGREEMENTS

Welcome to part V of our continued discussion of Senate Bill 1196: In this week’s article we’ll address a lender’s revised financial liability for past due condominium assessments when taking title as a result of foreclosure and a homeowners’ association’s ability to enter into agreements to acquire leaseholds, memberships, country clubs, golf courses, marinas, parking areas, and other recreational facilities. The discussion regarding the "glitches" in Senate Bill 1196 must wait a bit longer… so stay on the look out.

Have you heard? What is all this excitement about the new condominium first mortgagee liability all about? I hate to be the bearer of bad news, but it is not the panacea that many believe it to be. In brief, the legislation, effective July 1, 2010 provides that the amount of past due maintenance fees that can be collected when a first mortgagee for a condominium loan acquires title to a unit as a result of its own foreclosure is increased to the lesser of 12 months of past due assessments (up from 6 months) or 1% of the initial mortgage amount. However, it is unlikely that any first mortgagee will be subject to the 12 months, rather than the existing 6 months liability, unless the mortgage was recorded after the effective date of the new legislation, July 1, 2010.

Both the United States of America and State of Florida Constitutions provide prohibitions on Congress’s ability to pass laws that impede existing contracts. Since the declaration is a contract, and the lender is a third party intended beneficiary of the existing contract, the lender has the continued right to rely on the terms of the contract, in this instance, the declaration, that were in existence at the time the lender made its loan. So, in short, most likely, this provision is more a future benefit then a present cash cow. In any event, when you do the math, it is more likely that 1% of the initial mortgage amount will be less than 12 months back assessments.

For those condominium associations that have "Kaufman language" in their declarations prior to the lender recording their mortgages, then you might be able to assert an argument that the new lender liability applies. If your declaration provides that the Declaration is subject to Chapter 718 "as amended" (yup, you guessed - "as amended" = Kaufman language) then the mortgagee (and everyone else in the world) is on notice that the declaration is subject to the legislative changes to Chapter 718. This concept is referred to as "Kaufman language." The term is derived from the name of the case that applied the concept. If your declaration does not contain such language, then the applicable law as applied to your declaration is the law that is in effect at the time the declaration was recorded. Of course, this is true for substantive changes only. Procedural changes apply to every declaration regardless of when the declaration was recorded and regardless of the inclusion of Kaufman language.

On a completely different note, a homeowners’ association may enter into an agreement to acquire leaseholds, memberships, country clubs, golf courses, marinas, parking areas, and other recreational facilities, regardless of whether or not such lands are contiguous to the association. If such agreements are not entered into with 12 months of the initial recording of the declaration, they may only be entered into if authorized by the association as a material alteration or substantial addition to the common areas or association property. If the declaration is silent on the subject, then any such agreement requires the approval of 75% of the total voting interests of the association.

 

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PART IV: SENATE BILL 1196

(July 28, 2010)

OFFICIAL RECORDS and HOA ELECTIONS

Welcome to part IV of our continued discussion of Senate Bill 1196: In prior articles we discussed the association’s right to suspend use of the common elements and common areas for failure of a unit owner or member to pay their assessments, a homeowner association’s right to foreclose fines in excess of $1,000.00, how to collect rent from a tenant whose landlord/ unit owner is not paying assessments, and how the new legislation affects boards of directors, officers and committee members. This week we will review the new official record requirements and, to a lesser degree, homeowner association elections, both of which were effective July 1, 2010.

Regarding condominium associations, a new addition to Chapter 718, the Condominium Act, provides that the association is not responsible for the use or misuse of the information provided in response to an official record request, unless the association has an affirmative duty not to disclose such information pursuant to Chapter 718, Florida Statutes.

A new requirement is added to Chapter 720, the Homeowners’ Association Act, that requires a member requesting to inspect the homeowner association’s official records make their request via certified mail, return receipt requested. So, no more email requests, or requests scribbled on a napkin!

Both condominium and homeowners’ association official records exempt from disclosure now include:

1) Any record protected by the lawyer-client privilege as described in Florida Statute Section 90.502 and any record protected by the work product privilege;

2) Information obtained in connection with the approval of a lease, sale or other transfer of a parcel/unit;

3) Personnel records of association employees, including disciplinary, payroll, health and insurance records;

4) Social security numbers, drivers license numbers, credit card numbers, electronic mailing addresses (a/k/a email addresses), emergency contact information, and any addresses of a parcel/unit owner other than as provided to fulfill the association’s notice requirements, and other personal identifying information of any person, excluding the person’s name, unit/parcel designation, mailing address and property address;

5) Any electronic security measure that is used by the association to safeguard data including passwords; and

6) The software and operating system used by the association which allows manipulation of data, even if the owner owns a copy of the same software used by the association. The data is part of the official record (and subject to inspection).

A few words to the wise: Remember that just because certain records are not subject to inspection, they still comprise a part of the "official records" of the association. Also, plan ahead. It is not a matter if your association will receive a request to review the official records, it’s a matter of "when." With that in mind, create a second folder for each unit/ parcel owner. Place into the new folder just the information that is subject to inspection.

Regarding homeowner associations’ elections and ballots, if the governing documents permit voting by secret ballot by the members not in attendance at a meeting for the election of directors, such ballots must be submitted in an inner and outer envelope in the same manner as a condominium election ballot.

Be sure to read the next issue of the Condo News when this column will re-address: 1) use right suspensions and answer "why can’t we suspend cable," or can we and 2) "can the rent collected from a delinquent unit owner’s tenant be applied to the unit owner’s past due arrearage or only to future monetary obligations, not yet due?" Stay tuned….

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PART III: SENATE BILL 1196

(July 14, 2010)

BOARD MEMBER COMPENSATION, VACANCIES, CERTIFICATION AND ABANDONMENT OF OFFICE.

Welcome to part III of our continued discussion of Senate Bill 1196: In our last two articles we discussed the association’s right to suspend use of the common elements and common areas for failure of a unit owner or member to pay their assessments, a homeowner association’s right to foreclose fines in excess of $1,000.00, how to collect rent from tenants whose landlord, unit owners are not paying their assessments, and an introduction as to how the new legislation affects boards of directors, officers and committee members. This week we continue discussing how the new legislation affects the association’s board, officers, and committees.

Homeowners’ association directors, officers or committee members may not be compensated from the association for the performance of their duties as a director, officer or committee member, and may not benefit financially from their service to the association. That said, this does not preclude reimbursement for out of pocket expenses, insurance proceeds, any fee or compensation authorized in the governing documents, or a developer’s representative from serving on the board and benefitting financially from service to the association.

In a homeowner’s association, unless provided otherwise in the bylaws, a vacancy occurring on the Board before the expiration of a term may be filled by the majority vote of the remaining directors, even if the remaining directors constitute less than a quorum, or if necessary, even by a sole director. Alternatively, the association may hold an election to fill the vacancy.

Regarding condominium associations, an association of more than 10 units, or in a condominium association that does not contain timeshare units or timeshare interests, co-owners of a unit may not serve on the Board at the same time, unless they own more than one unit or, and don’t miss this, there are not enough eligible candidates to fill the vacancies on the Board. That change is significant and is not to be overlooked.

Remember that ill thought of condominium election form that had to be signed in advance of running for the condominium board? You know, the form that acknowledged the prospective board member had read and understood the association’s governing documents? Well, the certification form is no longer required to be mailed to all unit owners with the first notice of annual meeting, and is no longer required to be signed by the candidates running for the board in advance of the election. As a result of the new legislation, the certification form, or a certificate of completion of an educational curriculum administered by a division approved education provider, must be submitted to the association within 90 days of being elected or appointed to the Board. Failure to do so shall result in that Board member being suspended (not permanently removed) from service on the board until he or she complies. The board may temporarily fill the vacancy during the suspension. The certificate or education certificate must be retained by the association for five (5) years.

As mentioned in the last article, a condominium director or officer who is more than 90 days delinquent in the payment of any monetary obligation due to the association shall be deemed to have abandoned the office, creating a vacancy in the office to be filled by law. Previously, only maintenance assessments counted towards the delinquency. Also, the legislation is drafted in such a way that the association has no discretion whatsoever as to whether or not to suspend the delinquent director or officer. Rather, the abandonment of occurs by operation of law commencing on the 91st day of the delinquency. Part IV of our continued discussion will address changes to official record requests, official records protected from disclosure and homeowner association elections.

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PART  II: SENATE BILL 1196

(June 30, 2010)

FLAGPOLES, COLLECTING RENT, & THE ATTORNEY CLIENT PRIVILEGE

Part II of our continued discussion of Senate Bill 1196: In the last edition we addressed the association’s right to suspend use of the common elements and common areas for failure of a unit owner or member to pay their assessments. We also discussed a homeowner association’s ability to foreclose fines in excess of $1,000.00.

Unintended Consequences. As with any legislation amending existing law, there can be unintended consequences. Senate Bill 1196 is no exception. With that in mind, please note that previously, if a homeowner association’s declaration provided for suspension of use rights, the member’s opportunity to be heard at the committee hearing was not required. However, with the application of the new legislation, even if the governing documents allow a suspension of use rights without the need for the hearing before the committee, the hearing process is still required. In today’s article we first address, in honor of Independence Day, flag poles, followed by how to collect rent from tenants whose landlord, unit owners are not paying their assessments and begin learning how the new legislation affects boards of directors, officers and committee members.

Flagpoles: Flagpoles erected by members of a homeowners’ association are now subject to the setback and location requirements that are in the declaration and remain subject to all local government building codes. Previously, the flagpole could be erected just about anywhere on the member’s lot.

Collecting Rent To Offset Delinquent Unit Owner/Member Assessments: A condominium association, upon proper written notice, may collect the rent from the tenant of a unit owner that is delinquent in the payment of assessments to the association. The association can even sue for eviction if the tenant does not remit the rent to the association. An amendment prohibiting unit owners from renting their units, or altering the duration of the rental term, or specifying or limiting the number of times unit owners are entitled to rent their units during a specified period, applies only to unit owners who consent to the amendment and unit owners who "acquire" title to their units after the effective date of the amendment. Previously, the word "purchase" was used in place of the word "acquire". Therefore, if title of a unit was transferred by means other than purchase, and at the time of transfer of title the unit was not subject to the leasing restriction because the previous owner did not vote in favor of them, then the new owner was grandfathered. Well, not anymore. As soon as the unit is acquired by anyone other than the owner who did not vote in favor of the new leasing restrictions, the new owner is subjected to them as if he or she voted in favor of their adoption.

As to homeowner associations, upon proper written notice, the association may collect the rent from the tenant of a unit owner that is delinquent in the payment of assessments to the association. The association can also sue the tenant for eviction if the tenant does not remit the rent to the association. While not specifically addressed in the legislation, it would appear to be a logical consequence to include the attorney fees and costs of the eviction litigation as an assessment against the parcel.

Attorney Client Privileged Meetings: Meetings between a homeowner’s association board or committee and the association’s attorney to discuss proposed or pending litigation, or to discuss personnel matters are not open to members. This clarifies that discussions regarding personnel matters do not have to be open to members so long as the attorney is present. However, do not make the mistake of believing that such meetings are not subject to the typical meeting notice requirements… they are!

Condominium Association Board Member Delinquencies: A condominium director or officer who is more than 90 days delinquent in the payment of any monetary obligation due to the association shall be deemed to have abandoned the office, creating a vacancy in the office to be filled by law. Previously, only "maintenance assessments" counted towards the delinquencies.

In the next issue, we will continue our discussion on the effects of the SB1196 on board members, officers, and committees.

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PART 1:  SENATE BILL 1196

(June 16, 2010)

INTRODUCTION TO SB 1196 AND SUSPENSION OF USE RIGHTS

 

The long wait is over. On June 1, 2010, Governor Crist signed Senate Bill 1196 into law. It is codified in Chapter 2010-174, of the “Laws of Florida” and becomes effective July 1, 2010.  Through the next 7 “Association Round Up” articles I will provide details on how this Bill will effect your association.  Thereafter, I will discuss the nuisances of the Bill, how to apply various provisions to your association, what to watch out for, what can get you into and out of hot water, and how this new legislation is being applied throughout the great state of Florida.  On July 1, 2010, the new laws should be merged into their respective statutory chapters and available to view on line at www.flsenate.gov. We now begin with Part I of this multi-part part series pertaining to the 2010 legislative session.

Some highlights of Senate Bill 1196 include: members who do not pay their assessments can be prohibited from using the amenities such as the club house and pool; when a unit owner is delinquent in their assessment obligation, upon notice to their tenant, the tenant is obligated to pay their rent directly to the association. If they do not, then the association may evict them; for homeowner associations, fines over $1,000.00 can become a lien against a member’s lot, which really means that HOA fines have significance again; for condominium associations, first mortgagees acquiring a unit as a result of foreclosure will be responsible for the lesser of 12 months (currently 6 months) back assessments or one percent of the initial mortgage.  While effective July 1, this last change will most likely not have any practical effect for some time to come. 

 Suspension of Use Rights: Let’s begin our discussion with the suspension of common element and common area use rights.  If a condominium unit owner is delinquent more than 90 days in the payment of a monetary obligation due to the association, the association may suspend the right of that owner and their guests from use of the common elements, common facilities or any other association property until the monetary obligation is paid.  This does not apply to limited common elements intended to be used by only that unit such as a balcony, utility services provided to the unit, parking spaces and elevators. The association must impose the reasonable suspension at a properly noticed board meeting, and after imposition of such suspension, the association must notify the unit owner and, if applicable, the unit’s occupant, licensee, or invitee by mail or hand delivery. If that owner is delinquent more than 90 days in the payment of a monetary obligation due to the association, the association may suspend the right of the owners to vote in association matters.  Lawyers currently disagree as to the type of notice, if any, that must be provided to the delinquent unit owner in advance of levying the fine.  More on that issue in future articles.

 As to delinquent homeowner association members, if a member is delinquent more than 90 days in the payment of a monetary obligation due to the association, the association may suspend the right of the member and their guest to use the common areas and facilities until the monetary obligation is paid.  This does not apply to the portion of the common areas that must be used to provide access to the parcel, or utility services provided to the parcel.  Unlike condominium associations where the use right suspension is levied at a board meeting and is effective after notice to the delinquent unit owner, as applied to homeowner associations, the suspension may not be imposed without at least 14 days notice and an opportunity to be heard before a committee comprised of members other than the board or their relatives.  Like condominium associations, after the suspension is imposed, the association must notify the unit owner and, if applicable, the unit’s occupant(s) by mail or hand delivery. 

 Once again, fines have real enforcement power similar to days gone by.  For homeowner association fines that are in excess of $1,000.00, the fine can become a lien against a parcel. This means that rather than have to sue the fined member to collect the fine, the Association can follow its usual collection procedures and use the foreclosure process.

 Next issue we’ll continue our discussion and learn the procedure to make a tenant pay their rent to the association when a delinquent owner fails to pay their assessments; and discuss new legislation concerning board members, officers, and committee members.

 

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How to Save a Firefighter's Life; Save Taxes on Short Sales; and the 2010 Florida Legislative Session: an Enigma Wrapped in a Quagmire or Politics as Usual?

(June 2, 2010)

Is your condominium constructed with "light weight trusses"? If you don’t know, find out. A firefighter’s life may depend on it! The Aldridge-Benge Firefighter Safety Act became law on December 13, 2009. The law requires all commercial, industrial and multi-family unit residential buildings constructed with lightweight truss components to be marked with an approved emblem or symbol to alert the firefighters of the use of this type of construction. In response to seeing this warning, the firefighters can take necessary precautions when entering the building. The bright red reflective signage is to be permanently affixed, four to six feet from the from the floor. It is attached to the building within 24 inches to the left of the main entry door. Existing buildings were to comply by March 14, 2010. Do our firefighters and yourselves a favor: if you are unsure of compliance or need to but have not as yet complied, take immediate action. A firefighter’s life depends on it!

Ok, all you short sale buyers and sellers, come gather around and listen up: House Bill 109 provides that the documentary stamp tax presently due on the unpaid indebtedness is forgiven under certain circumstances. But, not until July 1, 2010. To save seventy cents per hundred dollars you will need to wait until July 1, 2010 to close on your short sale because that is when House Bill 109 becomes effective. In the meantime, read up on the Bill at "www.flsenate.gov".

As I write this week’s column, I had hoped to have real news regarding the 2010 Legislation Session and most especially Senate Bill 1196, the omnibus Bill that will both overhaul and clarify various parts of Chapters 718 and 720 Florida Statutes, the Condominium and Homeowners Acts, respectively. SB 1196 was presented to Governor Crist on May 17, 2010. He has a few more days to sign it into law or veto it. If he does nothing, then SB 1196 will be effective on July 1, 2010. We’ll know soon. Visit "www.flsenate.gov/data/civics/idea_to_law_chart.pdf" to learn how a Bill becomes law.

A little insight into the politics behind the politics: Last year, Governor Crist vetoed the 2009 version of SB 1196 because it contained an extension to the deadline for compliance with multi-family high rise fire safety provisions. Governor Crist explained that he would never approve the Bill with such language. Yet, the 2010 Bill still contains a similar, if not the exact same, exemption. So what’s the difference?

In 2009, Governor Crist was a Republican, and there was significant effort by conservative lobbyists to force the Governor’s veto. In 2010, Governor Crist is no longer a Republican. He declared himself an Independent in reaction and protest to the Republican party’s failure to support his run for the United States Senate. Whether this Bill will become law is anyone’s guess. Since he has not yet vetoed it, I predict it will become law.

On this Memorial Day weekend, I’ll wrap up this week’s column by saying thank you to those who previously and presently serve in our Armed Forces, and to those who selflessly gave their lives to ensure our freedoms. Take a private moment and reflect on our fallen sons and daughters, who are all, in a fashion, the descendants of immigrants who fled to this great nation. I remain forever grateful for your sacrifice.

NEWS FLASH:

This just in at press time Tuesday June 1, 2010: Governor Crist signed Senate Bill 1196. More to come in next week’s column when we will begin providing detailed information on the these new laws.

 

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Does your Condo Association have hazard insurance to protect your home?

(May 19, 2010)

Here it comes… another hurricane season. Is your condominium association ready? From changing the oil in generators, to emergency evacuation procedures, to making sure your insurance policies are in place, every detail is important. Failure to properly prepare for causalities is a disaster waiting to happen.

A few weeks ago a Lauderhill condominium building was destroyed by fire. The board, of this already cash strapped association, had decided to not purchase insurance to save money. Now, their financial consequence has gone from bad to downright miserable. The consequences for failure to buy insurance are horrific.

In this regard, Florida law, more specifically, Chapter 718 (known as the Condominium Act) provides the association no discretion whatsoever. Hazard insurance must be purchased! While the Board has discretion as to the amount of the deductible, the association is required to purchase the insurance. The association is required to use its "best efforts" to maintain adequate insurance. Dropping coverage for casualties such as windstorm, fire, and depending on the location of the building, flood coverage, is reckless behavior.

At what point will the law hold directors responsible for failure to purchase hazard insurance? The board’s duty is to act reasonably under the circumstances. It can make wrong decisions, so long as the decision was reasonable. The trend in the law has been to protect board members so long as they did not act in a self-serving manner. It is one thing if the board chose not to purchase insurance because the association had no funds. It is another thing if assessment collections were limited due to unit owner delinquencies and the pool was still kept open and the bulk cable bill was paid at the expense of the insurance policy. While I enjoy my cable as much as the next guy, insurance coverage is far more important.

If Senate Bill 1196 becomes law, there will be some interesting changes to insurance law as it affects condominiums. Rather than a requirement to purchase adequate "hazard" insurance, the association will need to purchase adequate "property" insurance. An association controlled by the unit owners must use its best efforts to obtain adequate property insurance. Obviously, I am bringing to light the difference between the words "hazard" and "property", the latter being far broader in scope.

The association is responsible to buy insurance for all portions of the condominium property as originally installed. The association’s coverage excludes personal property within a unit, floor, wall, and ceiling coverings, electrical fixtures, appliances, water heaters, built-in cabinets and countertops and window treatments, and limited common elements… which are located within a unit and serve only that unit. A limited common element is a subset of the common elements. All unit owners own an undivided interest in the common elements, but a unit owner can acquire an exclusive use right to the limited common element. Balconies and parking spaces are typical limited common elements.

Living in this great State has benefits. The warmth of the sun and the smell of the salt air are just two. But, did you know that over half of all floods occur outside of the nationally recognized flood zone. Given our elevation at sea level, is a board really doing the association a favor by avoiding the purchasing flood insurance?

Remember, it is not so much a matter of if your association needs insurance… it is a matter of when it will need to report a claim.

 

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2010 Legislative Update

(May 5, 2010)

Welcome to the first 2010 legislative update in our series. The following community association legislation has passed both the House and Senate. Whether the Governor uses his power to veto, signs the Bill(s) into law, or does nothing at all remains to be seen (if he does nothing, then the Bill(s) becomes law, too). In this ever changing, politically charged landscape, anything could happen.

Senate Bills 1196 and 1222, along with House Companion Bill 561, were combined and are generally referred to as Senate Bill 1196. Together, they contain the most legislation that has direct and significant impact on community associations. First we take a quick look at the Bill’s impact on condominium associations.

Insurance: The Bill clarifies the condominium meeting notice procedures for setting insurance deductibles; eliminates the mandatory requirements for individual unit owner policies; the provisions modify the eligibility requirements for board members, and it modifies the certification process for board members, requiring the certification after election.

Elevators: It authorizes a condominium association to waive, by majority a vote of the membership, the retrofit of an elevator to operate at times when power is not available to the building, and it provides for a delay in the retrofit of a special access key for elevators until the elevator is replaced or requires major modification; the provisions provide for bulk telecommunication services and expands the existing statutory language to include new technologies.

Bulk Purchasers: The provisions contain an initiative to provide for modified regulations as applied to a purchaser of condominium units in bulk, in circumstances where the condominium is in financial distress or is pending bankruptcy. It provides regulations for the protection of existing unit owners and clarified responsibilities and liabilities for the bulk purchaser.

Assessment Delinquency: The provisions provide new statutory procedures to allow a delinquent financial obligation due the association from a delinquent unit owner directly from the rental payments of a tenant occupying the unit. The bill also permit amendments allowing the Association to collect delinquent assessments directly from tenants when the unit owner/landlord is delinquent and provide for other sanctions against the delinquent owner; the provisions would permit the association to suspend the use of rights to common elements and recreational amenities of a unit owner or unit occupant when the unit owner is more than 90 days delinquent in a financial obligation due the association.

It will also permit the association to suspend the voting rights of a unit owner who is more than 90 days delinquent in financial obligations due the association. The legislation increases the responsibility of a mortgagee for delinquent condominium assessments from 6 months to 12 months or 1% of the original mortgage balance, whichever is less. The bill modifies the termination section of the Condominium Act to clarify the criteria for economic distress and the ability to recreate a condominium on the property.

The provisions would require a director to vacate the office when delinquent in the payment of any fee, assessment or special assessment due to the association for more than 90 days and would disqualify any unit owner from seeking election to the Board if the owner is more than 90 days delinquent in a financial obligation to the Association.

Fire Safety: The Bill extends the deadline for retrofitting fire sprinklers from 2014 to 2019, and it eliminates the restrictions on unit owners to waive the retrofit requirement by a majority vote. It also exempts buildings of less than four (4) stories with exterior corridors from installing a manual alarm system; the legislation clarifies the current policy of the Division of Condominiums requiring a separate accounting for escrow deposits in new condominium projects.

Homeowner Associations: The provisions modify the rights of unit owners to access records of the association to protect proprietary software, computer passwords and other personal information of unit owners and association employees; the provisions prohibit compensation for officers and board members of an association governed by the Homeowners Association Act, and the Bill clarifies election procedures when directors are elected by secret ballot. The legislation adds conforming changes to the Homeowner Association Act that authorize community associations to enter recreation and use agreements with membership approval in the same manner as condominium associations; it prohibits a developer from levying a special assessment prior to turnover.

Websites to track legislative process include www.flsenate.gov; www.myfloridahouse.com; and www.leg.state.fl.us.

 

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Not All "Coral" is Under the Sea

(April 21, 2010)

Why are the following two foreclosures different than any other? What do "coral," "foreclosures" and "declaration amendments" have in common? Read on, and find out as this week we review the impact of two recent foreclosure cases that greatly effect homeowners’ association collections throughout the great State of Florida.

Until recently, as a result of a first mortgagee stalling its foreclosure case to avoid its assessment obligations, lawyers for the association would petition the court seeking an order that the lender be required to pay assessments during its willful failure to diligently prosecute its foreclosure case. Well, no more. On April 14, in Deutsche Bank v. Coral Key Condominium, 35 Fla. L. Weekly D835b (Fla. 4th DCA 2010), the Fourth District Court of Appeals held that even though the lender failed to take any activity for seven months, the trial court’s order, which required the lender to pay assessments as a form of equitable punishment for causing the extended delay, was not enforceable. The appellate court held, that the law is clear: the first mortgagee is responsible to pay assessments only after it acquires title to the foreclosed property. Sadly, lenders who delay their cases are now further rewarded. What can you do when the lender stalls? At a minimum, discuss setting the bank’s case on the court’s trial docket with your community’s lawyer. Doing so will establish a trial date for the lender’s foreclosure action from which further delay will be granted only upon a showing of good cause.

Remember the good old days starting July 1, 2008 when the legislature amended Section 720.3085 of the Homeowners’ Association Act thereby requiring first mortgagees, upon acquiring title as a result of its foreclosure, to pay the lesser of 12 months back assessments or one percent of initial mortgage? Regardless of language in the associations’ declarations, first mortgagees were expected to pay their obligation pursuant to statute. Well, no more.

There is a long established notion in the law that government can not create laws that impact existing contractual obligations. In fact, the Florida Constitution provides, "No bill of attainder, ex post facto law or law impairing the obligation of contracts shall be passed." As a result, the first mortgagee lenders claimed that they were entitled to rely on the law in existence at the time their mortgage was created and therefore the requirements of Section 720.3085 did not apply to mortgages in existence prior to its enactment. On February 19, 2010 the Second District Court of Appeals in Coral Lakes Community v. Busey Bank, 2010 WL 567251 (Fla. 2d DCA 2010), agreed. This means that if your homeowners’ association declaration has terms, as many, many do, that, "The first mortgagee is not liable for past due assessments upon acquiring title as a result of a foreclosure," then the legislature’s creation of an obligation requiring them to pay back assessments as applied to existing mortgages is akin to a constitutional violation, at least as it relates to liens recorded prior to the 2008 statutory amendment.

Arguably, even if a mortgage and/or lien is recorded after the effective date of the 2008 amendment to Section 720.3085, if your homeowners’ association declaration still has language that does not require the lender to pay back assessments upon acquiring title to property as a result of a foreclosure, then the lender can argue that it still owes nothing for back assessments. The only way to cure this with certainty is to amend your declaration to conform to the legislation.

 

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Slapp Suits

(April 7, 2010)

What is a SLAPP SUIT and why should I care? "SLAPP" is an acronym for a Strategic Lawsuit Against Public Participation. SLAPP suits are lawsuits that are intended to censor, intimidate and silence critics of development. Our Legislature has ensured that SLAPP suits against condominium and homeowners associations are illegal.

For example, if a community association objects to a zoning amendment sponsored by a developer, then without the legislative prohibition against SLAPP suits, the Developer could otherwise impose substantial legal costs on the objecting association by filing a lawsuit against it. This would force the association to pay the costs of a legal defense until the association abandons their objections. Not only are SLAPP suits costly, but such lawsuits stifle our Constitutionally protected freedom of speech and expression. Our Florida Legislature’s point is simple. When local government is working in tandem with big business to create commercially viable, and in some instances even necessary, opportunities that could change the character of your community, you should not have to fear being sued as a result of expressing your opinion.

Did you know that on April 14, 2010 the Town of Palm Beach is holding its first of two statutorily required readings for two new ordinances that will drastically amend its Comprehensive Plan and is also modifying the Town’s zoning code provisions, all of which is to create a new overlay area within the "Commercial Town-Serving Zoning District?" The new overlay district’s boundaries will be between N. County Road and Bradley Place to Royal Poinciana Way and Park Ave. On April 28, 2010, the Town’s Architectural Commission will consider demolition of the existing Publix and construction of a new 50,870 sq. ft. building. On May 12, 2010 the Town Council is scheduled to hear Publix’s site plan review, special exception requests, and variance requests.

If you live in this area your world is about to change. Why? Ask Publix. It seeks to exceed to maximum height limitation from the allowed 20 feet to 37 feet; to have light poles higher than the allowed 15 feet to a new maximum of 23 feet; to exceed the maximum 150 feet building length to 245 feet; to exceed the two permitted roof top towers to a total of eight; to decrease set backs from 18 feet to 10 feet; and finally, to increase the maximum allowed 15,000 square foot building to an astounding 50,870 square feet.

Will the extra shelf space provide a shopping experience with more choices? Sure it will. But at what cost to the near-by residents? Semi-trucks are proposed to exit through the residential portion of Sunrise Ave. Light poles, even if uni-directional, will be a nuisance as the entire building is being moved to the east and thus nearer to existing residents. More vehicular and semi-truck traffic should be expected as should more noise (especially with 8 roof top towers).

To assemble the 4.36 acre site, many Town residents are now at risk of losing out on otherwise commercially available parking. Certainly, the Town of Palm Beach should consider ensuring, as a part of its approval process, that Publix be required to give back to the community by ensuring its residents can park their cars. To ignore the parking issue, is to ignore the real needs of citizens who live in the "to be created" overlay district. If the new one story building is going to be 37 feet high, why not build a two-story parking garage and double the available parking?

If you have an opinion, attend the hearings and let your voice be heard!!!

 

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Fiduciary Duty and Liability of Board Members, part 2

(March 24, 2010)

Today’s column is the second part of a two-part series regarding board member fiduciary duty and liability for failing to properly exercise that duty. Part one addressed protections afforded to board members by the "Business Judgment Rule." (See article below)

The "Business Judgment Rule" protects a corporation’s board of directors’ business judgment so long as the board acted in a "reasonable" manner. In general, absent actual wrongdoing in the form of fraud, self dealing, or unjust enrichment, corporate directors and officers cannot be held personally liable for corporate acts. The protection afforded by the Business Judgment Rule fades when the board member’s act crosses the line from "negligence" to "gross negligence." The term "gross negligence" means serious carelessness while the term "negligence" is the opposite of diligence, or being careful.

The Third District Court of Appeal in Perlow v. Goldberg, 700 So.2d 148 (Fla. 3d DCA 1997), held that the Business Judgment Rule extends itself to acts of simple negligence. The Court examined the Condominium Act, the Florida Business Corporation Act and the Florida Not For Profit Act, Sections 718,303(1)(d), 607.083(1) and 617.0834(1) Florida Statutes, respectively. The Court found that, "Each of these three sections requires more than simple negligence before personal liability for monetary damages attaches for the board member’s alleged wrongful act(s)."

The Business Judgment Rule, however, does not apply where a board member breaches his or her fiduciary duty. Under a tort theory, acts of gross negligence can expose the board member to liability. In B & J Holding Corporation v. Weiss, 353 S0.2d 141, S0.2d 141(Fla. 3d DCA 1978), the Third District Court of Appeal held that "where the acts constituting a breach of contract also amount to a cause of action in tort, there may be recovery of exemplary damages upon the proper allegations and proof of the intentional wrong, insult, abuse or gross negligence constituting an independent tort."

The Condominium Act provides in Section 718.111 (1)(d), that: "…An officer, director, or agent shall be liable for monetary damages as provided in Section 617.0834 if such officer, director, or agent breached or failed to perform his or her duties and the breach of, or failure to perform, his or her duties constitutes: 1) a violation of criminal law constitutes a transaction from which the officer or director derived an improper personal benefit, either directly or indirectly; or 2) constitutes recklessness or an act or omission that was in bad faith, with malicious purpose, or in a manner exhibiting wanton and willful disregard of human rights, safety, or property.

Section 617.0834 Florida Statutes establishes liability for Officers and Directors of a not-for profit corporation for their "recklessness". The statute provides,

"An officer or director of a nonprofit organization… is not personally liable for monetary damages to any person for any statement, vote, decision, or failure to take an action, regarding organizational management or policy by an officer or director, unless: 1) the officer or director breached or failed to perform his or her duties as an officer or director and 2) the officer’s or director’s breach of, or failure to perform, his or her duties constitutes recklessness or an act or omission that was committed in bad faith or with malicious purpose or in a manner exhibiting wanton and willful disregard of human rights, safety, or property. For the purposes of this section, the term "Recklessness" means the acting, or omission to act, in conscious disregard of a risk known, or so obvious that it should have been known, to the officer or director; and known to the officer or director, or so obvious that it should have been known, to be so great as to make it highly probable that harm would follow from such action or omission."

Absent fraud, criminal activity, self dealing or unjust enrichment, the Business Judgment Rule applies when determining if a member of the Board of directors of a condominium association is personally liable for breaching a fiduciary duty. Grossly negligent or reckless conduct pierces the protection of the Business Judgment Rule and may expose an association board member to liability.

 

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Fiduciary Duty and Liability of Board Members, part 1

(March 10, 2010)

This week, we begin a two-part series regarding board member fiduciary duty and liability for failing to properly exercise that duty. Part one addresses protections afforded to the board by the "Business Judgment Rule." Part Two addresses how the Businesses Judgment Rule will not protect a board member for breach of their fiduciary duty. After reading both parts of this series, you will better understand the fiduciary duty owed to your Association by your board members and hopefully understand that back-seat quarterbacking the reasonable decisions they make is not in anyone’s best interest. If you want to effectuate change, run for the board.

There are two terms with which you should be familiar: "negligence" and "gross negligence. In this context, "gross negligence" means serious carelessness while "negligence" is the opposite of "diligence", or being careful. The standard of ordinary negligence is the conduct one expects from the proverbial "reasonable man." By analogy, if somebody has been grossly negligent, that means they have fallen well below the ordinary standard of care one expects. Such actions warrant the label of being "gross."

The phone call the other day went like this: Ring! Ring! "Hello, Mr. Rembaum speaking." The caller responds, "My name is Mr. Neverhappy and my condo board is spending money we don’t have! The other day they signed a landscape contract and we are paying twice as much as our neighboring association for less service and then they bought a coffee machine and new computer for the office. They have to be stopped." Then, I explain, with due respect to Mr. Neverhappy, that his board does not have to be "right" and that they can make decisions that turn out to be costly or even wrong. So long as the board acted reasonably under the circumstances, chances are the Business Judgment Rule will protect their decisions.

In Florida, the Business Judgment Rule operates as a shield to protect association board members when exercising their reasonable judgment in the regular course of conducting association business. The courts have held that the "Business Judgment Rule" will protect a corporation’s board of directors’ business judgment as long as the board acted in a "reasonable" manner. P.S. Farrington v. Casa Solana Condominium Association, Inc., 517 So.2d 70 (Fla. 3d DCA 1987).

In Florida, corporate directors generally have wide discretion in the performance of their duties and a court of equity will not attempt to pass upon questions of the mere exercise of business judgment, which is vested by law in the governing body of the corporation. Lake Region Packing Association, Inc. v. Furze, 327 So.2d 211 (Fla. 1976) citing Orlando Orange Groves v. Hale, 119 Fla. 159, 161 So. 284 (1935). Just because the board’s decision turned out bad, does not mean the court will hold the board responsible for the damages arising out of their bad decisions. Courts refuse to supplement their judgment for that of the association’s board. Florida courts reject judicial intervention into management decisions where no impropriety is shown.

Generally, Board members can act negligently. The Fourth District Court of Appeal held in Munder v. Circle One Condominium, Inc., 596 So.2d 144 (Fla. 4th DCA 1992), that "in general, absent actual wrongdoing in the form of fraud, self dealing, or unjust enrichment, corporate directors and officers cannot be held personally liable for corporate acts."

The Condo Act provides in Section 718.111 (1)(d), that: "an officer, director, or agent shall discharge his or her duties in good faith, with the care an ordinarily prudent person in a like position would exercise under similar circumstances, and in a manner he or she reasonably believes to be in the interests of the association…" To see the rest of this statute, you will want to read Part-two. It will address how grossly negligent or reckless conduct may expose an association board member for liability for breach of their fiduciary duty.

 

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Blanket Receiverships

(February 24, 2010)

The 2010 Florida Legislature convenes on March 2. It could turn out to be one very long roller coaster ride. Did you know that there are currently more community association bills filed, than the number of eggs laid by a sea turtle (well almost)? Once the field starts to narrow a bit, the legislation will be the subject of future articles. In the meantime, you should be aware that the banking industry has sponsored legislation to remove foreclosures from the jurisdiction of the courts by converting Florida to a non-judicial foreclosure state. Astonishingly, 37 states already use this process. Under such a plan as it exists in some states, the foreclosure can take as little as 3 months and as long as a year. Supporters argue, the process is more efficient and will prevent future back logs in the courts. Perhaps, if the banking industry had better controls in place when it created the current crisis by lending too much money to those who had no business borrowing in the first place, the current crisis could have been avoided. As yet, the bill does not have a number or a sponsor. If the legislation were to pass, it would be like rewarding your child for picking a fight. It makes no sense. Let us turn our attention to a more positive subject.

In Florida, blanket receiverships (a/k/a equitable receiverships) have emerged to aid collections for associations. While I addressed this issue several months ago, given the number of inquires I have received, I am re-visiting the topic. The process to create the blanket receivership is simple and should not cost more than several hours of your lawyer’s time to create. In short, upon a motion by the association, and if granted, by order of court, a blanket receiver is appointed to collect rent from tenants whose landlord/unit owners are delinquent in their assessment obligation. David Ryder is a court-appointed receiver who manages blanket receiverships around the State. I share with my readers the results of our conversation below in hopes that this technique will help your association’s bottom line.

An blanket receivership is easy to understand: a court of equity (in this case, a Florida circuit court) appoints a receiver with specific powers to enforce the court’s order to pay to the receiver, as a de facto agent of the association, the rent otherwise due the landlord. Those powers usually deviate from or expand our existing laws to provide a better or more creative solution to the problem at hand. The association blanket receivership is an equitable receivership that replaces the plain-vanilla receiverships that are based strictly on Florida statutes. These concepts are recognized as "common law." Florida’s blanket receiverships for associations are now merging with equitable receivership concepts, giving the receiver increased and more flexible powers. The authority and purpose of association blanket receiverships will continue to evolve in the coming months as the courts encounter new, creative requests designed to keep associations solvent. Currently, there is a 50/50 chance as to whether the motion will be granted, which often depends on the judge.

In its most basic form, statutory association receiverships (as compared against the equitable blanket receiverships) allow a receiver to collect rent from tenants when units are in foreclosure. This law requires that the receiver be appointed in separate legal actions against each unit. The concept of the blanket receivership expands this idea to allow for one receiver to become the "blanket" receiver for all of the properties within the association where the unit owner has a renter and fails to timely meet their assessment obligation. This obviates the need for a separate motion for each singular receivership action which is limited to foreclosure situations, only. The latest equitable blanket receivership allows for the receiver to collect rent from tenants when the unit owner is delinquent to the association, and notably not yet in foreclosure, which is otherwise required by Florida law to enact the statutory based form of receivership.

With many unit owners upside-down and walking away from their properties, these new-fangled blanket receiverships could speed the process of getting needed money to associations.

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Flippers and Reverse Foreclosures ... what do they have in common?

Not much, but they are the subjects of today's column ...

(February 10, 2010)

Do you like "flippers"? No, not the mammal. I am re-ferring to the investors who buy a house today, only to sell it for what they hope is a profit, tomorrow. The Fair Housing Administration (the "FHA") is largest government insurer of mortgages in the world and discourages "flipping." In laymen’s terms, the FHA’s rules and regulations set forth that if the seller did not own the home for at least 90 days, then the buyer could not qualify for a FHA backed loan. Well, starting on February 1, 2010, the rule against "flipping" does not apply for one full year so long as the "flipper" does not make more than a 20% return on the quick flip, and in an effort to cut down on collusion, fraud, and unscrupulous behavior, the transaction is at "arms length." Arms length means that the flipper cannot convey the property for less than market value or convey the property to a family member, etc. in an effort to qualify the sale for the "flipper" exemption where the deal would not otherwise qualify. So long as the transition is at arms length and the seller does not make more than a 20% profit on the flip, the 90 day holding requirement does not apply, and the FHA will back the mortgage. Because the FHA will provide the lender insurance against the potential barometer default, the borrower is more likely to find a lender in this already very credit tight market. In light of the lender’s lowered risk, this should hopefully translate to a lower interest rate for the borrower, too! The FHA hopes that this will help reduce the surplus of inventory of homes on the market.

Have you heard of the term "reverse foreclosure?" It’s a term used to describe the situation where an association owns a unit as a result of its own association assessment foreclosure and forces the title to the property upon a lender who has stalled their foreclosure action against the same property. By way of background, there exists in the law the notion that one’s actions cannot cause as "unreasonable restraint on alienation" which means you cannot take action that would unreasonably restrain the transfer of real property. Recently, when a foreclosing lender failed to diligently prosecute its own foreclosure action, that was exactly what the association successfully argued to the Court. Why would a bank not want to complete its foreclosure? Because upon taking title to a unit in a condominium the lender/unit owner owes the association the lesser of 6 months back assessments (one year back assessments if the home is in a homeowner’s association) or one percent of the initial mortgage plus all assessments due on the unit from the day the lender/unit owner takes title in its name.

In the very recent Miami-Dade court case, where as a result of the association’s previous assessment foreclosure lawsuit, the association obtained ownership of a unit that was still subject to the first mortgage, the first mortgagee foreclosed its lien against the association. In a totally unprecedented turn of events, the association forced the lender to take title to the unit far sooner than if left to the devises of the already stalling foreclosing lender. The association argued to the Court that the lender failed to diligently prosecute its foreclosure and that its lack of effort along with the continued existence of the lender’s lien still recorded against the property, created an "unreasonable restraint on alienation." In support of its position, the association also waived its right to satisfy the previous owner’s loan. With that, the Court divested the association of its ownership of the unit and vested title in the name of the foreclosing lender. It remains to be seen whether the decision will be appealed and if so, the eventual outcome.

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New FHA Guidelines May Relieve Sagging Condo Sales

(January 27, 2010)

The Federal Housing Administration (FHA) is the largest government insurer of mortgages in the world. While borrowers must meet certain requirements established by FHA to qualify for the insurance, lenders bear less risk because the FHA will pay the lender if a homeowner defaults on their loan. If a condominium qualifies for FHA backed loans, then the lender is likely to accept a lower down payment. Without the FHA, borrowers could be expected to put down 20% or even 30% to qualify. Generally, no more than 15 percent of total units can be more than 30 days behind on condominium association assessments to qualify for FHA backed loans.

The FHA reports it has insured over 37 million home mortgages and 47,205 multifamily project mortgages since 1934. According to the FHA’s website, currently, the FHA has 5.2 million insured single-family mortgages and 13,000 insured multifamily projects, which includes condominiums, in its portfolio. According to HUD’s website, for FHA backed loans, HUD has approved only 15 condominium projects in West Palm Beach, 37 in Ft. Lauderdale, and 339 in Miami. The Palm Beach Post recently reported that there is only one new construction condominium in West Palm Beach that qualified for a loan backed by the FHA.

In early December 2009, the FHA adopted new guidelines in an effort to provide relief to sagging condo sales. New FHA guidelines on condominium financing include (1) allowing individual units to qualify rather than requiring an entire building to earn approval though February 10, (2) temporarily increasing from 30% to 50% the number of units in a building that can be financed with FHA loans, (3) requiring 50% of units to be owner-occupied while temporarily allowing vacant, bank-owned or rented units to be excluded from the calculation, (4) allowing for condo board approval of a buyer subject to the Fair Housing Act, and (5) removing the per sale legal certification requirement for condominium documents.

On January 20, 2010, the FHA announced several other changes it intends to implement. New borrowers will now be required to have a minimum FICO score of 580 to qualify for FHA’s 3.5% down payment program. New borrowers with less than a 580 FICO score will be required to put down at least 10%. The FHA will reduce allowable seller concessions from 6% to 3%. Both changes are expected to go into effect in the early summer, 2010. In addition, in early spring the up-front mortgage insurance premium will increase by 50 basis points to 2.25%.

Recently, it was reported that the FHA could run out of funds as early as 2011, and that it may need another federal bailout. Add to that (1) the very real potential of a failing commercial loan market when, beginning in May 2010, many large commercial loans around the U.S. mature along with corporate downsizing leading to and resulting in the need for less overall rented square footage, (2) the ever looming maturity dates of residential ALT "A" loans where borrowers received loans based on credit scores rather than income where the value of such loans at least equals the previous subprime loans; (3) rising unemployment; (4) an oversupply of manufactured goods, and (5) a surplus of residential units on the market when the subprime foreclosures finally work their way through the courthouse. As a result, we could be in for a very bumpy ride in the third and fourth quarters of this year akin to a downward spiral of the world’s largest roller coaster. Let us hope not!

 

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Mr. Rembaum is a partner with the law firm of Siegfried, Rivera, Lerner, De La Torre & Sobel, P.A., in downtown West Palm Beach, Florida whose practice solely consists of representation of condominium, homeowner and commercial associations and exclusive country club communities. If there are topics you would like to see addressed in future articles, please email them to Jeff Rembaum at jrembaum@siegfriedlaw.com

 

 

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